The Top 10 Benefits of Using Microsoft SharePoint

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Microsoft SharePoint is a web-based application used for document sharing, business intelligence, advanced search, content collaboration, and much more.

The benefits of Microsoft SharePoint are compelling enough that more than 75% of Fortune 500 companies, including Viacom and Windex, use this software (Issuu). SharePoint has a similar user interface to Office 365 and is known for its ease of use and great user experience.

10 Benefits of SharePoint

Simply put,  the SharePoint application can streamline business processes and reduce costs. It can also encourage information sharing, transparency, and collaboration. For users, developers, and designers, there are many more benefits to gain from using SharePoint.

Microsoft SharePoint Features and Benefits

1. Multi-purpose functionality built in

The greatest of all the SharePoint benefits is its flexibility. The collaborative platform serves as an intranet, which is simply a company’s internal website for information sharing, task scheduling, contacts, and much more.

Administrators can assign different permission levels depending on the users status. Beyond that, the software has functions for document sharing, file management, social networking, business information, and virtually everything else involved in the day-to-day operations of your business.

2. Centralized administration

Ease of management is one of the most significant SharePoint 2010 benefits. Administrators can quickly access operation features, including security settings, coll, back up sites and site data, perform restorations, and update privileges all on a single dashboard. 

3. Customizable

You can keep the default online SharePoint features and benefits, or you can tailor them to your business needs. 

Your team will have the ability to build custom elements in each of the Microsoft SharePoint features. You can similarly customize the entire application’s interface to reflect your branding and improve employees’ perceptive experience with the app through the drag and drop functions.

4. Document management and collaboration

Microsoft SharePoint 2013 makes it possible to organize your company’s information in an accessible manner. The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices.

Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it. File sharing on SharePoint is done by a simple click or touch of a button. Yes, mobility is one of the numerous benefits of SharePoint 2013.

5. Site consolidation

You can integrate all your sites (shared work environments) into one platform and slash down the costs of a siloed site administration. The consolidation of the internet and intranet sites makes it easily accessible and managed by internal teams. 

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6. Integration with your existing apps

Microsoft SharePoint offers a seamless integration with the rest of your business applications. The product will work seamlessly with your Microsoft Office Suite (Excel, Word, and PowerPoint), MS Exchange Server, MS Unified Communications, ERP, CRM, and many other back-office systems and previous versions. 

For SharePoint Online, compatibility is not limited to Microsoft Edge and Internet Explorer; SharePoint also works well with all modern web browsers.

7. Enhanced security

SharePoint 2013 benefits include advanced security features that reduce the risk of outages and unauthorized access. These features include new workflow upgrades and authentication enhancements.  As much as information access and shareability are optimized, your data integrity remains reliable. Other security configurations and access/editing privileges can be set at the document or item level.

The collaboration application similarly promises improved security for organizations that handle sensitive data. You can configure different settings for controlling shareability, storage, and auditing to help expedite compliance with your industry’s regulatory requirements on data security.

8. Ease of use and design assistance

 You won’t need to hire a team of web developers to improve your website or create database management systems because the Microsoft SharePoint 2010 features and benefits include the ability to build solutions that better meet your business needs.

SharePoint Online and SharePoint Server have the application programming interfaces (APIS) for such jobs. Using SharePoint development features for app building is an excellent way to cut costs.

9. Content management

You can prepare and schedule content for publishing on various websites on the internet and social platforms. The social networking in SharePoint 2013 enables easy sharing of ideas, updates, and content. 

Users can publish Office documents on the platform and share it within or outside the organization. They can similarly create and edit tasks from any device and convert documents to and from various formats, including PDF, Word, and Excel.

10.  Speed up and streamline business process

A collaboration platform like Microsoft SharePoint makes it possible to collect and organize data in one place. 

Information from suppliers, communication with customers, or interactions with partners and others are harvested in SharePoint’s form-driven solutions. Your employees can create business intelligence portals and display this data on dashboards, web parts, or scorecards. It will help them make better decisions, track and trace consumer preferences or predict fluctuations in demand and supply.

The Microsoft SharePoint of today is nothing like its pioneer in 2001. It’s more secure, intuitive, scalable, collaborative, and customizable. The 2013 SharePoint version offers more opportunities for streamlining business activities. It increases productivity and leads to reduced costs in day-to-day business operations. If you are interested in learning more about SharePoint or deploying it for your business, contact us.

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