With the new cloud solution, Williams Janitorial employees have a much more flexible and secure IT environment. “One of the biggest benefits of moving our IT systems to the cloud is our ability to access our email, important documents, and software from virtually anywhere with a stable internet connection,” notes Hobbie. “This alone has tremendously improved our productivity.” Williams Janitorial no longer needs to worry about time-consuming backups of email or accounting files, as this function is automatically performed in the cloud.
Hobbie also credits the cloud for future cost savings for the company. “I did realize I would spend a little more money implementing the solution and getting it off the ground, but I looked at the long-term savings this solution would offer,” she said. “Not only do we not have to invest in a new server, but we also save money on the associated hardware and licensing.” With their new solution in place, Williams Janitorial now leverages a simplified licensing structure through Office 365. This allows for efficient and cost-effective onboarding of new employees and simplifies accounting processes. Additionally, Buchanan manages Williams Janitorial’s licenses to ensure they are only paying for what they are using, potentially offering additional cost savings.
Another notable result of the new solution is the ongoing support Williams Janitorial receives from Buchanan. “As a small business owner, I was spending much of my time working to resolve IT-related issues,” said Hobbie. “With Buchanan’s help, I would estimate I’ve gotten at least 20% of my time back to focus on growing the business.” She added, “Their ongoing support has been instrumental in the success of our company.”
Buchanan also provides Williams Janitorial with remote and on-site IT support for any issues that arise within their IT environment. “When I submit a service request, I get a quick response as well as the anticipated time a technician is expected to begin working on my request,” said Hobbie. “Knowing whatever questions or concerns we have will be addressed very quickly and that issues will be resolved to our satisfaction is an amazing feeling.”